Payroll Tax Filing in New YorkPayroll Tax Filing in New YorkPayroll Tax Filing in New York

 What Is Form 941, and Who Must File?

Form 941 is the Employer’s Quarterly Federal Tax Return and is required for businesses that withhold income tax, Social Security, or Medicare from employees’ paychecks.

What Is Form 940 and When Is It Due?

Form 940 is the annual federal unemployment (FUTA) tax return. It’s generally due January 31 and is mandatory if you paid $1,500 or more in wages in any calendar quarter.

What Are W-2 and W-3 Forms?

W-2s summarise wages paid and taxes withheld for each employee, while W-3s transmit all W-2s to the SSA. These are due by January 31 each year.

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New York State Payroll Tax Filing – NYS-45, NYS-1 & More

NYS-45 – Quarterly Withholding and Unemployment Form

This form combines New York State income tax withheld and unemployment insurance reporting. It is due quarterly.

NYS-1 – Accelerated Withholding Tax Payment

Form NYS-1 is used to remit withheld income tax before NYS-45 is due, based on your deposit frequency.

Metropolitan Commuter Transportation Mobility Tax (MCTMT)

Businesses in the NYC metro area may owe MCTMT if their payroll expenses exceed certain thresholds. We help determine liability and file accurately.

Accurate, On-Time Payroll Tax Compliance for Employers

Benefits of Payroll Tax Filing Services with GTA Accounting Group

Managing payroll taxes is one of the most important—and complex—responsibilities of running a business. At GTA Accounting Group, our highly qualified team of licensed CPAs ensures your business remains fully compliant with all federal and New York State payroll tax requirements.

We help corporations, LLCs, partnerships, and small businesses navigate the full scope of payroll tax obligations, including federal Form 941/940 filings, NYS-45, New York State Form NYS-45, W-2/Form/W-2/W-3 generation, and deposit schedules.

CPA Oversight for Your Payroll Provider

If you’re already using a payroll processor, our CPAs offer oversight to ensure all IRS and NYS obligations are being met and you remain compliant.

Complete In-House Payroll Tax Support

We assist businesses who manage payroll in-house with calculating, filing, and remitting all required tax forms.

End-of-Year Payroll Reporting

From reconciling wage statements to issuing W-2s/W-3s, we manage every component of your year-end obligations.

Full-Service Payroll Tax Management for Businesses

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Who Needs to File Payroll Taxes?

Important Deadlines and Filing Dates for New York Payroll Taxes

Employers with W-2 Employees

If you pay wages and withhold taxes, filing payroll taxes is mandatory.

Business Entities Operating in NY or NYC

Corporations, LLCs, and partnerships that pay wages in New York or NYC must meet both federal and state-level payroll tax filing obligations.

Employers With Past Due Payroll Filings

If you’ve missed previous filing deadlines, GTA Accounting Group can help you catch up, avoid further penalties, and return to good standing.

At GTA Accounting Group, we provide:

  • Preparation and filing of all IRS and NYS payroll forms
  • Timely deposit management and compliance checks
  • Support for both third-party payroll tools and manual systems
  • Catch-up filings and IRS representation for late or inaccurate returns
  • Trusted CPA guidance to minimise risk and penalties

We customise our payroll tax filing services to fit your business model and filing frequency.

How We Can Help

State Tax Planning & Consulting

Why Choose GTA Accounting Group?

State Tax Planning & Consulting
  •  Highly qualified team of licensed CPAs
  •  In-depth knowledge of IRS and New York payroll tax laws
  • Timely filing of 941, 940, NYS-45, and other forms
  • Personalised employer guidance for small businesses
  • Year-round support for notices, audits, or corrections

Each payroll case is unique. We offer a no-obligation estimate at no cost.

Call us at (347) 686-3030 or Contact Us

Need a CPA in New York? Choose GTA Accounting Group.

We take pride in the positive feedback we receive from our clients. Here’s what some of them have to say:

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"GTA Accounting Group helped us navigate a complex tax situation with ease and professionalism. Their expertise saved us thousands of dollars and gave us peace of mind."

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"The team at GTA Accounting Group is incredibly knowledgeable and responsive. They provided clear guidance and support throughout the entire tax season."

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GTA Accounting Group is a licensed CPA firm based in New York, serving small businesses, corporations, and startups across the state. We specialise in payroll tax filing, bookkeeping, corporate returns, and audit support.

Whether you’re filing quarterly 941s, managing W-2s, or navigating New York State unemployment tax filings, we ensure accuracy, timeliness, and full compliance.

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Contact us today for a free payroll tax filing consultation and ensure your business stays compliant year-round

About GTA Accounting Group

State Tax Planning & Consulting

Payroll Tax Filing – Frequently Asked Questions (FAQ)

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What payroll tax forms does my business need to file?

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When are payroll taxes due?

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What happens if I miss a payroll tax deadline?

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How do I calculate payroll tax liabilities?

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Can GTA assist with past-due or amended payroll filings?

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Are payroll tax requirements different in NYC?

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I use a payroll provider—do I still need a CPA?

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