Form 941 is the Employer’s Quarterly Federal Tax Return and is required for businesses that withhold income tax, Social Security, or Medicare from employees’ paychecks.
Form 940 is the annual federal unemployment (FUTA) tax return. It’s generally due January 31 and is mandatory if you paid $1,500 or more in wages in any calendar quarter.
W-2s summarise wages paid and taxes withheld for each employee, while W-3s transmit all W-2s to the SSA. These are due by January 31 each year.
This form combines New York State income tax withheld and unemployment insurance reporting. It is due quarterly.
Form NYS-1 is used to remit withheld income tax before NYS-45 is due, based on your deposit frequency.
Businesses in the NYC metro area may owe MCTMT if their payroll expenses exceed certain thresholds. We help determine liability and file accurately.
Managing payroll taxes is one of the most important—and complex—responsibilities of running a business. At GTA Accounting Group, our highly qualified team of licensed CPAs ensures your business remains fully compliant with all federal and New York State payroll tax requirements.
We help corporations, LLCs, partnerships, and small businesses navigate the full scope of payroll tax obligations, including federal Form 941/940 filings, NYS-45, New York State Form NYS-45, W-2/Form/W-2/W-3 generation, and deposit schedules.
If you’re already using a payroll processor, our CPAs offer oversight to ensure all IRS and NYS obligations are being met and you remain compliant.
We assist businesses who manage payroll in-house with calculating, filing, and remitting all required tax forms.
From reconciling wage statements to issuing W-2s/W-3s, we manage every component of your year-end obligations.
If you pay wages and withhold taxes, filing payroll taxes is mandatory.
Corporations, LLCs, and partnerships that pay wages in New York or NYC must meet both federal and state-level payroll tax filing obligations.
If you’ve missed previous filing deadlines, GTA Accounting Group can help you catch up, avoid further penalties, and return to good standing.
At GTA Accounting Group, we provide:
We customise our payroll tax filing services to fit your business model and filing frequency.
Each payroll case is unique. We offer a no-obligation estimate at no cost.
Call us at (347) 686-3030 or Contact Us
GTA Accounting Group is a licensed CPA firm based in New York, serving small businesses, corporations, and startups across the state. We specialise in payroll tax filing, bookkeeping, corporate returns, and audit support.
Whether you’re filing quarterly 941s, managing W-2s, or navigating New York State unemployment tax filings, we ensure accuracy, timeliness, and full compliance.
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Contact us today for a free payroll tax filing consultation and ensure your business stays compliant year-round
Most businesses need to file IRS Form 941 quarterly, Form 940 annually, and NYS-45 quarterly in New York. We determine exactly what applies based on your employee and payment structure.
IRS and NYS deposit schedules vary. Typically, Form 941 is due quarterly, and Form 940 is due annually by January 31. NYS-1 and NYS-45 have their own monthly and quarterly due dates.
Late filings can result in penalties and interest. GTA Accounting Group helps businesses catch up on late payroll filings and resolve compliance issues.
Payroll tax calculations involve federal income tax, Social Security, Medicare, unemployment, and state-specific deductions. We calculate your exact liability and ensure proper deposits.
Yes. We frequently assist businesses with backdated payroll tax returns, amended forms, and penalty resolution for missed or incorrect filings.
NYC employers may be subject to additional taxes, such as the MCTMT. We handle city-specific obligations and reporting.
Yes. Even if you use a payroll service, you’re still legally responsible for filings and accuracy. We provide oversight, ensure compliance, and handle tax correspondence.